Today, as we all know, everyone uses various applications and technologies to make their lives easier. Even educational institutions are utilizing virtual technologies, such as online examination system, to help students improve their skills.

The procedure of candidates sitting an exam or test using their gadgets to access the internet is known as an online examination system. They have not joined the physical classroom to take the exam. In the most basic terms, online examinations replace pen and paper.

However, when it comes to internet connectivity, numerous institutes are hesitant to come to India due to a lack of facilities. They may have the facilities and be able to set up the system, but they are still concerned about rumors such as “It’s not safe and complete.” – That, however, is not the case. Every institute is building the greatest online exam system by using the right strategies and following the right steps.

What is the purpose of adding in action an online examination system?

Here are some of the reasons and benefits that schools and institutions have experienced after implementing online exam software.

1. Eco-Friendly

The key attraction for environmentalists is their environmentally friendly facility. The institutes no longer need to use paper and pens because of the computer test. When people use fewer papers, there are fewer opportunities to cut down trees. Indirectly, if a small number of trees are cut down, several educational institutions become part of the environment.

As a result, this is one of the most appealing and social benefits that encourage the education sector to adopt a modern approach to exam management rather than traditional exams.

2. Technologically Excellent

There are several students in the same class, yet everybody has their skills and talents. They shine as a result of that and then show the results to their teachers or professors.

Digitization is improving day by day, which is incriminating the student’s interest in technology. The institute’s major goal is to encourage them to make improvements in their education to increase student interest in learning. Students’ excellent technology skills bring positive vibes to the institutes, and giving exams through the internet improves the results.

3. Cost-effective

Students and teachers save money by conducting online tests instead of traveling. Institutes also save money because they don’t use paper and don’t need classes to set up the exams, so they save on electricity bills and don’t have to hire a supervisor because the software allows for automatic supervision during the exam. As a result, institutes, students, and even teachers save money on attending an exam successfully by using the online examination system.

4. Time-saving

In the past, organizing the exam took a lot of time. However, thanks to online examination software, conducting exams is no longer as time-consuming.

The question paper can be simply generated by the school, colleges, or training institutes using the examination software. With the software, you can easily build an exam timetable and share it with the teacher or student. Additionally, the auto-generated reports assist students in understanding how they are progressing, as well as teachers in providing timely feedback to their students based on their results or reports.

5. Safe and Secure

For both students and teachers, the online test procedure is completely secure. When accessing the internet, there are numerous options for preventing cheating. However, live cheating and screen-sharing services are no longer possible thanks to the software’s protection. As a result, today’s online exam system is quite well-known.

6. Change with the trend

With new technologies, software, and applications, the world changes daily. With the changing environment, everyone must set their course to achieve excellent results. This is one of the most appealing reasons for integrating an online system into a learning institution.

Changing this opens up lots of new possibilities, and in this modern age, online examinations are one of the most effective ways to engage students’ interests and assess their abilities. Teachers and students both are pleased with the results of this method.

You may like to read about, Impact of virtual schooling on teachers and students

Implementing an online examination system? – There are 5 mistakes to avoid.

However, be careful when using online examination software. An institute is making several mistakes that are causing this to fail to produce appropriate outcomes while using the software.

Here are the 5 mistakes to avoid using a successful online exam system for any educational or coaching institute.

1. Not concentrating on the online exam’s technology security

There are different options for dealing with various changes while using devices and operating with the internet. Even educational institutions must maintain and keep safe their student data, questionnaires, study materials, and other documents.

Several times, unauthorized individuals gain access to data at institutes. As a result, they require a high level of security throughout this period. They must preserve their data in an encrypted manner in a cloud database and provide accessibility security for their files by using a strong password and limiting access to the data. They can easily, safely, and securely protect the online test process this way.

2. Ignoring training before the exam process

There’s no doubt that today’s generation of students has easy access to technology. But that is because they require time to know the program and application’s processes.

As a result, numerous students are confused about how to access the exam software at the time of the exam. The institute makes the error of providing the required training and understanding of the online exam procedures. For that, before the real test, the classes must provide training on how to use the system.

3. The level of difficulty in using the system

The assessment software is basic and easy to use. However, the software includes several features. As a result, examiners must be clear about how they wish to conduct a test via the internet, such as asking for MCQs, brief questions, video, audio, riddles, etc.

An examiner must initially set up the exams on an easy level, then go to the more difficult steps one by one. As a result, the applicants never lose confidence in themselves or become distracted from the tests. Otherwise, they discover the complexity and challenges, and candidates find nothing interesting and easily obtain the district from an online test.

4. Failing to provide the Mock Exam to candidates

A Mock Exam is a process of preparing for an exam before actually taking the test. Traditionally, most institutions and universities schedule the examination at a set time after scheduling the final exams. The purpose of the mock exam is simple: it allows students to see how well they know specific topics and where they need to improve. They also understand which type of question format would be used in the final exam.

However, when it comes to the online test, just a few institutes provide mock tests to their candidates. The rest of the institutes do not perform the pre-exam, as a consequence, their candidates are not sufficiently prepared for the real exam. And when they are faced with it, they have no idea what type of question format the system is using or how to operate or submit the test.

To avoid a situation like this, the institute must provide a mock test at the right time before the real online test, after implementing the system.

5. Forget to focus on the auditing process

The examiner or administrator is new to using the technology when using the internet system to the institutes. As nothing more than an end, they have no idea how to arrange the online exam using the online assessment program. They require the auditing process to gain valuable results.

During the auditing process, the examiner gains an understanding of how comfortable the students are with the system, how the exams help improvement, whether the system generates error-free results, exam scheduled time, exam ending time, etc.

However, some institutions ignore the auditing process. As a result, they are forced to deal with negative outcomes, and they have no idea how to calculate the results of genuine tests, failing to properly assess their students.

Remember that the auditing procedure is essential to achieving a beneficial result in the online examination process.

Also Read: How to make your coaching institute future-ready for digital education?


In this day and age, one of the greatest solutions is to conduct an examination online. However, simply deploying software is not a solution; institutes must avoid making mistakes when implementing software. Because these errors have negative effects. So, to get a successful outcome with the online examination system, they must follow a few processes, provide their candidates with necessary technical training, and never forget to audit the process.